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[29 Jul 2010 | No Comment | ]
A “VAT only” invoice

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A one off process when the VAT details arrive late

There are times when an application for VAT registration is delayed, and in a few cases that can mean that your business ought to have charged VAT to customers but couldn’t, because the VAT registration number was not known.

In situations like these, it is necessary to issue a “VAT only” invoice as soon as your registration number is known. There are three examples of invoices on this Excel file …

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[2 Jul 2009 | No Comment | ]

Paper or electronic
We are happy to accept your records in either paper form or as a collection of digital files, but not both. In order to ensure that there is no duplication of income or expenses, we would ask you to choose either one method or the other.

Paper – Please do not send hard back folders or lever arch files. Documents may be sent to our London office where the majority of records are processed. Proactive, Unit 115, 155 Minories, London, EC3N 1AD.

Electronic – We can accept electronic files in …

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[24 Jun 2009 | No Comment | ]

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A Mix of Paper and Digital Files
How do we do it? We have a hybrid system! Yes, all of our own internal procedures are paperless. And yes, there’s still a lot of paper going through the system. Many government departments still need things on paper, and most of our clients prefer to send us paper. So we are a hybrid!
We submit accounts and tax returns electronically, and we still use old fashioned pigeon holes to handle client records. What …

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[24 Jun 2009 | No Comment | ]

File Naming Convention
Proactive operates a paperless system and that means we need a strict file naming convention. Every file name is unique and the various collections of numbers each serve a different purpose. That way we can find any document quickly.

1234567890
622700
20120405
20121031 1700

tax return

Client reference number
Document code
Tax year or
Trading year
Creation date and time

Narrative

A number of our clients have asked for more details and so here’s a basic summary:
Every client has a 10 digit reference number.
Every document type has a 6 digit number code.
All dates are shown as 8 digits, in scientific …

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[8 Jun 2009 | One Comment | ]

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Doing things electronically – VAT on line

As a result of Government initiatives, particularly in 2007, a number of services can be accessed over the web provided that you have a Government Gateway username and password. It’s often a two tier system which relies on first having a Government Gateway account and then subscribing to other services.
Setting up a Government Gateway Account
Visit http://www.gateway.gov.uk/ and select Register.
It will take a few days to have everything in place and for confirmation to …