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routine »

[4 Apr 2011 | No Comment | ]

The Protocol
When you have a new starter please ask them to complete a data sheet, and provide us with a copy of the form P45 from their last employer.
The data sheet (a CSV file) can be downloaded from here.
Please scan the form P45 Part 2 (or just let us have a digital version of the P45 if possible).
If your new starter does not have a P45, then they must complete page 1 of a form P46.  We will complete page 2 of the P46. A new starter cannot be paid …

routine »

[1 Jan 2011 | No Comment | ]

Business is business, and your clients know (just the same as you do) that if payments are not made properly, then the business relationship they have with you will ultimately die. Here are 5 key steps to help you ensure that things are kept under control.
1. Terms and Conditions. You need to manage expectations, and a properly drafted set of terms and conditions (T&C) sets the scene immediately. Don’t start work without one. It allows both you and your client to understand the roles and requirements of each party. It …

routine »

[24 Dec 2010 | No Comment | ]

We operate a standardised system where we do payrolls on a strict monthly basis. However, many small business are entitled to make quarterly remittances to the Accounts Office rather than monthly ones. This is not something that we get involved in, though we have no objection to clients using the mechanism.

HMRC are prone to sending out reminders and penalty notices when things go wrong, and so it surprises us that there is no formal “application” process for quarterly payments. That’s why we are committed to following a monthly pattern. If …

annual, routine »

[6 Apr 2010 | No Comment | ]

This article has moved here.

getting things done, routine »

[31 Mar 2010 | One Comment | ]

The last thing we want to do is to disappoint our clients and that’s why we have systems and processes in place. However, there is an established saying in accounting circles which goes:
“The information you get out
is as good as
the information that you put in.”
That’s another way of saying “give us incomplete information, and you’ll get an incomplete answer”. Nobody wants to build a jigsaw puzzle with missing pieces or with the wrong pieces and if we give you an incomplete picture of what’s happening, you’re not going …

routine »

[26 Oct 2009 | No Comment | ]

You can link directly to this article using the short URL http://bit.ly/2xZ7cd

Who charges VAT and to whom?
VAT is a complex area of law, and it revolves around a “person” as a legal entity and not a “business”. Generally, a “person” can be:

an individual
a limited company
a partnership

If you are not VAT registered, you do not charge customers VAT. This earlier report discusses the question of registration.
Once registered, the VAT registration number is allocated to only one “person” and can be used by only that “person”. If you are both a self …

routine »

[23 Sep 2009 | No Comment | ]

You can link directly to this article using the short URL http://bit.ly/2pZuX3

Can I claim tax relief and claim back my VAT?

Any business with a bad debt will naturally try to take steps to try to recover it. However, eventually you have to take a view on these things and perhaps write it off. If you go about this the right way you can claim bad debt relief and your tax bill may be reduced, and you could also claim back the VAT (assuming you’re registered for VAT).
Go about it the …

routine »

[20 Aug 2009 | No Comment | ]

You can link directly to this article using the short URL http://bit.ly/288PB

Implementing some basic payments

In order to make the best use of all available tax reliefs, it is common practice to adopt this system of monthly payments:

A small salary (below the tax and national insurance threshold)
A large dividend (because companies reward the shareholders with dividends)

These payments must actually happen, and be identifiable as separate transactions on the company bank statement. The amounts may change depending on the tax year:
6 Apr 2009 to 5 Apr 2011
These amounts are valid for two …

routine »

[20 Aug 2009 | No Comment | ]

You can link directly to this article using the short URL http://bit.ly/VzVKx

What happens when your payroll is not normal?

If your business has a regular payroll, it will be getting used to the idea of making regular monthly payments of Income Tax and National Insurance to the Revenue. But what if your payroll is not normal? Employers still have to do the exercise and “make a monthly remittance” of PAYE even when it’s NIL!
We do this routinely for a number of our clients, and we use the Revenue’s on line …

routine »

[30 Jun 2009 | No Comment | ]

Things to think about now

If you have received an email from us with a link to this report, then these notes set out a number of things to be considered as our agreement comes to an end. Some of them, but perhaps not all of them, may apply in your case.
Business Affairs
Companies House, the Tax Office and the VAT Office will be notified that Proactive is no longer acting for the business. If we perform the role of company secretary for your company, then the company secretary has resigned today …